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Reduce your risk - we can hold an allocation of bedrooms on your behalf


Trinity offers a fully managed room allocation and booking service for large events to take the pressure out of arranging accommodation on-site or at nearby hotels.

Trinity’s buying power and in-depth industry knowledge of hotels in the UK and abroad means that you can have a booking service tailored to your event, minimising costs and saving time in the process.

We can also book rooms for you on an individual basis - call us on 01780 484052 with your requirements.

How We Work

To support your events:

  • We take a detailed brief, which will be confirmed back to you in writing
  • Our team researches suitable hotels, negotiates discounted rates and takes an allocation of rooms on your behalf
  • We present you with a special accommodation package and ratecard for approval
  • You can have a bespoke online booking form, which links to your event and will generate acknowledgements and confirmations for your delegates or exhibition visitors
  • We manage your allocation of rooms and provide the rooming information to the hotel
  • You have a dedicated account manager to assist you, take your delegates’ bookings and deal with their enquiries
  • Management information will be available for you to calculate your return on investment
  • Our dedicated team negotiates the most competitive rates and manages your accommodation bookings, leaving you free to run your event


When you're away from the office and need accommodation, call us on 01780 484052 so that you can take advantage of the excellent rates that we negotiate as a result of the high volume of business we book.

Accommodation can be booked simply and quickly, whilst delivering exceptional levels of compliance and savings for your company.  Our service:

  • reduces the overall time taken to make a reservation
  • no fees are incurred for telephone bookings
  • delivers improved compliance and encourages acceptance of preferred suppliers
  • details company travel policy, including highlighting any out-of-policy bookings
  • has a reservation team to support users

A quick note to thank you and your team for such a fantastic service in support of the IB Student Conference at Warwick last week.  This was the first such event to be held in the UK and a complex undertaking in terms of stakeholders and expectations. Initial feedback has been extremely positive, and the coordination you provided for the airport transfers and off-site visits was a key part of the success of both the running of the programme and participant experience.

       IBSC Conference, University of Warwick

Talk to an expert on + (0) 44 1780 484050 for help with your conferences, meetings and events. There’s no commitment, just give us a call to find out how we can help. Make an enquiry