The cost of delivering meetings and events is rising – and it’s not going unnoticed. This was a key discussion point at our recent Meetings Voice event at The Clermont, Charing Cross, where buyers and planners gathered to share challenges and insights in an open, solution-focused forum.

While the discussion took place under Chatham House rules, Richard Kenyon shares some of the key trends and takeaways that are shaping decision-making for 2025 and beyond.

1. The price pressure is real

Venues across the UK and beyond are experiencing increased operational costs – from energy bills and wages to supply chain volatility. The knock-on effect? Day delegate rates, minimum spends, and AV hire fees are all creeping up. Even venues traditionally considered cost-effective are having to revise their pricing to remain viable.

2. Value over volume

With tighter budgets and higher expectations, the industry is shifting focus from scale to impact. It’s not just about getting a good deal anymore – it’s about getting the right deal. That means smarter negotiations, earlier bookings to lock in rates, and a clearer understanding of what drives ROI for every event.

3. Transparent conversations are key

Open, early dialogue between event planners, procurement, and venues has never been more important. Clear briefs, realistic budgets, and aligned expectations help reduce friction and allow all parties to work toward mutually beneficial outcomes. Flexibility is being reciprocated where trust and communication are strong.

4. Procurement & planning - stronger together

Rather than being at odds, procurement teams and event planners are increasingly working in tandem. While procurement brings rigour, compliance, and cost control, planners bring creativity, audience insight, and operational know-how. When they collaborate, it’s possible to deliver events that are both cost-effective and compelling.

5. What this means for you

Choosing the right venue partner is crucial. It’s not just about cost – it’s about value, flexibility, service, and alignment with your event’s goals. At Trinity, we help you navigate this landscape, offering insight into market trends and access to venues that understand the pressures you're under, and are ready to work with you, not against you.

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Want to chat about how to make your 2025 events work harder for your budget?

Get in touch with our team for a transparent, informed conversation about what’s realistic and where you can make the biggest impact.

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